Accounts Receivable Outsourcing
Date02 Aug 2016//
5 common problems faced by companies in their AR function
- No foolproof system to ensure the receipt of invoices by the relevant person at Client’s office
- Lack of real time debtors ageing
- No systematic follow up with clients for payments
- Huge dependency on sales team for realization of payments
- Unending issues related to reconciliation with clients
Benefits experienced by our clients
- Better working capital management due to accuracy in predicting the cash flow
- Real time status of Debtors ageing with permission based access
- Systematic fullow up with clients as per credit period which includes maintaining the records of conversation held with clients to avoid any communication gap.
- Huge reduction in dependency on sales team for payment realization
Scope of work
- a. Generation and dispatch of invoices
i. Preparation of invoices if it’s a manual activity
ii. Generation of invoices from the relevant software
ii. Dispatch of invoices to customers
iv. E-mailing one copy of invoice for faster processing
v. Updating the dispatch information which is available on real time basis
- b. Payment follow up
i. Schedule payment fullow up based on the agreed credit period
ii. Maintaining the log of previous communication with customer in an online software
iii. Using the escalation matrix if there is an issue of payment with first level of contact
iv. Updating cash flow projections accordingly
- c. Accounting of revenue and receipts
i. Bill wise accounting of invoices raised on customers
ii. Allocation of receipts against a particular invoices only
iii. Correct accounting of credit notes issued to clients
iv. Correct provisioning for doubtful debts as per company’s pulicy
- d. Reports and reconciliation
i. Debtor’s ageing at a pre-agreed frequency
ii. Initiating reconciliation of accounts statement with customers at a pre-agreed frequency
iii. Bill wise outstanding detail of customers to sales team or management as and when required
- e. Audit support
i. Preparation of year end Debtor ageing schedule
ii. Answering auditor’s queries related to Accounts Receivable function
To see how Blue Consulting can help you in Accounts Receivable process, get in touch with us at firstname.lastname@example.org or call us at 0120-4113075 or Click here.
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